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Terms & Conditions

SPACE RENTAL AND ALLOCATION PLAN

  • Applications for space and all required information and documents must be received 30 days prior to exhibition date.
  • Organizer reserves the right for acceptance or rejection of the application forms and will not be liable for any explanation.
  • Applications submitted without full payment by the day specified will not be considered. Such forms are of no validity what so ever.
  • Organizer can increase or decrease Exhibitor's required space a few square meters in case of necessities he recognizes by informing him and this would be accepted by Exhibitor.
  • Organizer keeps the right for allocation of stands for himself and booths will be allocated on exhibition's interest basis.
  • Organizer reserves the sole right to cancel the exhibition for any reason. If the exhibition is canceled,
  • Organizer will refund to Exhibitor all monies paid by him and will incur no other liability or responsibility.
  • Exhibitor is not permitted to sublet any part of its space or to display merchandise of other manufacturers or dealers where no direct business relationship exists between them.
  • Organizer will retain a cancellation charge equal to ten percent the cost of the booth if Exhibitor cancels space for any reason before sixty days to exhibition date. If cancellation occurs after that Organizer will retain full payment.
  • Exhibitor is not allowed to have any kind of retail sales during the fair.
  • All the imported goods should comply with and have related standard certificates by I.R. of Iran rules.
  • Exhibitors who wish to use services of exhibition customs for clearance of their goods should obtain and fill required documents and submit it to customs authorities 20 days before opening date.

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MACHINERIES AND HEAVY/BULKY EQUIPMENT

  • Exhibitors wishing to demonstrate heavy/bulky machineries should inform Organizer of this while registration. Transportation of heavy or bulky equipment to the stand should be with prior agreement of the Organizer one week before the opening day. If due to delay or any reason it is not possible to transfer them, Organizer shall not be responsible.
  • No vehicle will be allowed to enter the fairground during the exhibition. Limited delivery of goods and materials should be permitted only before the opening of the exhibition. "
  • Exhibitors wishing to demonstrate operation of their machinery and equipment must obtain the prior approval of the Organizer. All responsibilities will be bonded by the Exhibitors for any damages to the fairground, stands or people.
  • Exhibitors who require electricity for their machineries should submit the layout of internal extension at least 30 days before the opening of the exhibition. Extra power consumption will be calculated by technical office and the charge must be paid by Exhibitor.

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TERMS OF USE AND EVACUATION OF STANDS

  • Exhibitor's banner and signboards must be within the area of their stands. Also any entertainment, audiovisual presentation, etc. must be kept within the bounds of the exhibit booth and kept at a low volume.
  • Exhibitors who are using Organizer's standard and special stand should not cause any damage to stand material otherwise they are responsible to pay for the damages.
  • Exhibitors should evacuate and hand over their space to the Organizer at the most 48 hours after the termination of the fair; otherwise Organizer will remove the exhibits from the fairground without any responsibility for explanation. It is important to mention that
  • Exhibitor will be charged for the costs of transportation and warehousing.
  • Exhibitors for taking their exhibits outside the fairground need permission of the Organizer which would only be issued after full settlement of their accounts.

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CUSTOME DESIGN STANDS

  • Exhibitors wishing to personally construct their stands should deliver their design for approval to the Organizer not later than 30 days before opening day. Only stands with prefabricated systems or pre-made material which might be constructed / dismantled in not more than 48 hours will get construction approval.
  • IlEe technical department keeps the right for him to modify exhibitors plan whenever he finds it necessary and Exhibitors should observe changes. Otherwise he keeps the right to demolish stand and Exhibitor is responsible for charges.
  • For erecting skeleton of stands exhibitors are not permitted to use electrical sawing machines, wielding and so on in the hall and Exhibitors should use prefabricated items which are simply mounted in place.
  • Stand construction, decoration and arrangement of exhibits within the stand should be completed 24 hours before opening day and all the unnecessary materials and empty cases should be removed from the fairground to the place determined by Organizer.
  • All Exhibitors who are using custom design stands should remove all the stand construction material and garbage from location in 48 hours and hand in the space as they have received it. Exhibitor is responsible for any delay or damage to the fairground.

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SAFETY, SECURITY AND LIABILITY

  • All the Exhibitors should pay insurance fee included in their participation cost for a limited insurance made through Organizer. Exhibitors should consider the terms of this insurance and if find it necessary draw separate, complementary insurance contracts.
  • Exhibitor should consider a safety measures in their stands. In case of any accident or damage they are responsible and should compensate for it.
  • Flammable articles are banned from storage in the halls. Exhibitor requiring any type of such articles for demonstration purposes should consult the fire station officials of the fair and have their written approval.
  • Exhibitors will be responsible for securing and safeguarding their exhibits before the opening day, after its termination and during the visiting hours of the exhibition. Exhibition halls will be locked and sealed after closing hours.
  • Organizer shall not be responsible for any cancellation or delay caused by general cases of Force Major such as wars, earthquake, flood, etc. In any case Organizer's effort is safeguarding Exhibitor's expedient and Exhibitor shall not have any objection or request for refund at these cases.

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MARKETING AND PROMOTIONS

  • Exhibitor's Information form will be used for registration of exhibitor in Exhibition Book if Organizer receives the form 30 days before exhibition date. Otherwise Organizer accepts no responsibility for Exhibitor's entry.
  • Exhibitor should observe local rules in films, brochures and giveaways. He is advised to consult with Organizer where there is any doubt.
  • Exhibitors might have their advertisements in exhibition book on extra charge.
  • Any kind of promotion and using banners and billboards outside stand area is subject to Organizer's approval and due payment.
  • Organizer has permission of taking photos and films from stands and using them in exhibition promotions and press releases.
  • Exhibitors might have business presentations during the exhibition period by applying for it and bearing related charges. Inviting addresses to these presentations is responsibility of Exhibitor but Organizer provides some facilities to patronize this.
  • Taking photos and films by Exhibitor is only possible by written approval of IlEe's Public Relation department.

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OBSERVANCE OF LAWS

  • Exhibitor shall abide by and observe all government, state and local laws, rules, regulations and ordinances applicable to the Exhibition.

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ELECTRICITY, TELEPHONE AND NETWORK ACCESS

  • There are restrictions in amount of electricity consumption in exhibition. Exhibitors are seriously prohibited from personal wiring or electrical works in their stands. In case of serious requirement of extra electricity Exhibitor should obtain written approval of Organizer.
  • Exhibitors obtaining confirmation on extra electricity consumption should provide cables and other required electrical parts themselves and arrange execution in complete coordination with electrical section of technical department of IIEe.
  • Exhibitors wishing to use telephone in their stands should apply to IIEC Public Relation directly 30 days before exhibition date and should pay for it according to tariffs.
  • Exhibitors wishing to use network access in their stands should apply to Organizer 30 days before exhibition date and filling required forms, should pay for it according to tariffs.

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IDENTIFICATION AND PARKING CARDS

  • Exhibitors should fill and submit identification cards form 30 days before exhibition opening and submit it to Organizer with a personnel photo. Quantity of identification and parking cards depends on stand space. Exhibitors should follow getting these cards before exhibition date otherwise Organizer is not liable for exhibitors delay in this respect.

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EXTRA FURNITURE AND DISPLAY AIDS

  • Exhibitors wishing to use Extra Furniture and Display Aids (only those who are using Organizer's shell scheme) might order the items they require by referring to Organizer's website and after confirmation of Organizer and full settlement of amount they will receive requested items in their stands.

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THE TERMS AND CONDITIONS WHICH HAVE BEEN SIGNED BY PARTICIPANT

  • According to the limited space for allocation of stands coincidence to the exhibitors request organizer is responsible for arrangement and the organizer can deliver the tree sides open and island space to the exhibitor on the basis of available area in halls. Otherwise the exhibitor can replace the standard space for the stand.
  • The Exhibitor should vacate and hand over her/ his inside and outside space to the Organizer at most 48 hour after the termination of the fair otherwise the Organizer will not be responsible to keep safe and secure of exhibitors good. It is important to mention that the Exhibitor will be charged for any damage to prefabricated panels of stand. Any additional changes on construction of stands have to be paid by exhibitors.
  • The attendance in Exhibition is in acceptance of Iranian International Exhibition Companies rules conditions.
  • All of the participants have to respect to the Islamic Republic of Iran's rules .
  • The minimum space for the participants who want to construct their stand is 48sqm.

 

In the following conditions the term "Exhibitor" is attributed signatory of this application including all foreign companies and other individuals or agents. The term "Organizer" means BANIAN OMID (Exhibition Management CO.).

  • Application forms should be sent at least 30 days before the opening of the exhibition. Furthermore, applications submitted without making full payment by the day specified will not be considered as participation. Such forms have no validity whatsoever.
  • The organizer reserves the right for acceptance or rejection of the application and will not be libel for any explanation.
  • The Exhibitor is not allowed to sublet or share with others the space which has allocated to her/him unless she/he obtains the Organizer's permission.
  • Cancelation is allowed 40 days before the opening date against 20% of the total rental charge. The 20% will remain in the possession of the Organizer as compensation and the rest of it will be returned to the exhibitor. Withdrawing during 40 days to the opening the Exhibitor remains liable for all the financial commitments incurred on his account and shall have no right to claim compensation.
  • The Exhibitor should furnish details of proposed exhibit goods as well as the Address, Telephone, Fax, E-mail in English language to enter the exhibition catalogue at most 30 days before the opening of the fair; otherwise, the Organizer will not be responsible for the entry.
  • According to the limited space for allocation of stands coincidence to the exhibitor's request, organizer is responsible for arrangement. And the organizer can increase or decrease the required space in few square meters and by agreement of exhibitors.
  • The Exhibitors wishing to demonstrate the operation of their equipments must obtain the prior approval of the Organizer. All responsibilities will be born by the Exhibitors for any damages to the fairground or installations.
  • Decoration and arrangement of exhibits within the stand as well as construction and deconstruction jobs should be completed 24 hours before the opening day and all unnecessary materials and empty cases should be removed from the fairground to the place determined by the Organizer.
  • The Exhibitor should submit the layout of internal extension at most 30 days before the opening of the exhibition. Extra power consumption will be calculated by Technical Office and the charge must be paid. Besides that, the Exhibitor must inform the Organizer about machines consuming more that 5kw/h and forward the layout of their electric connections 30 days before the opening day.
  • The Exhibitor is not allowed to have any kind of retail sale during the fair.
  • Exhibitor, who requires Telephone, should complete appropriate application form and deliver it to the communication unit of the fair ground, not later than 30 days before the opening day.
  • The transportation of heavy vehicles to the stand from the custom office of exhibition has to be in prior agreement of organizer 15 days before the opening day. And if it is not possible to transport the machine, the organizer shall not be responsible.
  • No vehicles will be allowed to enter the fairground during the exhibition. Delivery of foods and other things should be permitted in the early morning before the opening of the exhibition.
  • The Exhibitor will receive free identification cards for the staff of his/her pavilion to the fairground during the fair.
  • Exhibitor's banners or signboard must be installed within the area of their stand. All kinds of advertisements such as placards, wall writing, etc outside stand will be subject to Organizer's permission and related charges.
  • The Exhibitor will be responsible for securing and safeguarding their exhibits before the opening day and during the visiting hours of the exhibition. The exhibition's hall will be locked and seals after closing hours.
  • Flammable articles are banned from storage in the halls. The exhibitor requiring any type of such articles for demonstration purposes should consult the fair station officials of the fair.
  • The Exhibitor should vacate and hand over her/his inside and outside space to the Organizer at most 48 hours after the termination of the fair; otherwise the Organizer will remove the exhibits from the fairground without any responsibility for explanation. It is important to mention that the Exhibitor will be charged for the costs of the transportation and the warehousing.
  • The Organizer shall not be responsible for the loss damage to any property of the exhibitor or any other person, caused by National Emergency, Civil unrest, War, Acts of God and general cases of force major or cause not within the organizer's control for any loss or damage sustained in the event that the opening or holding of the exhibition is prevented, postponed or abandoned or if the hall becomes totally or partly unavailable for the holding of the exhibition due to any foregoing causes, the exhibitor shall indemnify and hold the Organizer safe and harmless form all losses and damages to personal property.
  • Oral agreements are valid only after they have been confirmed in writing and signed.
  • The Organizer will cover the insurance for Exhibitor's goods just five million rials per sqm (for Mother Nature and fire).
  • The Organizer will completely be in charge of the stands allocation. The allocation is made according to the priority of the registration.
  • The Exhibitor wishing to personally construct her/his stand with a special design should deliver the related design for the approval of the Organizer and the IIEC not later than 30 days before the opening day. It is important to mention that only stands with the prefabricated system design which can be constructed and dismantled in less than 48hrs will get the construction approval.

The important rules for second floor construction

  • Considering of external area of stand and the height of Hall. The final design must be confirmed by the Organizer.
  • The minimum required ground floor area is 50 sqm.
  • The second floor area must be less than 50% of the Ground Floor area.
  • Second floor shall not have any interruption for the construction of other close stands.
  • The price for Second floor is half the Ground floor (Participation fee * ½)